Gold's Holding Corp

Executive Assistant

US-TX-Irving
Job ID
2017-11787
Gold's Holding Corp-Customer Care Center

Overview

Provide administrative support to executive leadership in Marketing, Franchise and Licensing teams.   Functions include general office administration and a variety of duties including customer service, executive team coordination, and franchisee communications and providing general office support. 

Responsibilities

  • Coordinates Executives’ work schedule and prioritizes work plan with them, then adjusts to meet unscheduled events.
  • Arranges conference calls as required.
  • Maintains and submits all expense reports.
  • Maintains a filing system for records, reports and other documents. 
  • Manages the creation, development, distribution, and proper notice for Board of Director and Executive Management meeting agendas and assigned preparation of materials and binders for all Board and Senior Management members; may take, transcribe, compose and prepare concise drafts of Board of Director or Senior Management meeting minutes.
  • Receives and screens visitor telephone calls, e-mails, and faxes providing information and resolving complaints, which regularly require the use of good judgment and the interpretation of company policies and procedures. Provides assistance and information to outside public. 
  • Researches, compiles and summarizes a variety of informational or statistical materials to create reports for the Executive Team.
  • Compiles and reviews budget projections and results for the Executive Team.
  • Types drafts and a wide variety of finished documents from notes, brief instructions or printed materials.
  • Will use word processing equipment and input or retrieve data and prepare reports using a computer system.
  • Deals continually with compiling and processing confidential information and materials.
  • Initiates correspondence independently for own signature or by appropriate management staff; reviews finished materials for completeness, accuracy, and format, compliance with policies and procedures, and appropriate English usage.
  • Organizes and maintains various administrative reference and follow-up files; purges files as requested or indicated.
  • Organizes meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings prepare minutes or report to the Executive Team the outcome of such meetings.
  • Makes appointments and maintains calendars, schedules and arranges for meetings and makes extensive travel arrangements; sorts mail and obtains related backup materials.
  • Organizes own work, sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff.
  • Participates in assisting other assistants and the general administrative staff.
  • Orders office supplies and break room supplies for the office

Qualifications

Expert user of Microsoft Office Proucts

Previous experience as an Admin supporting corporate executives

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